Next Year”s Church Tech Budget – Prepare Now!

Too early to be thinking about next year’s budget? All churches have financial budgets and there are different times they are formed. Most churches use the traditional calendar year—January 1 to December 31—for their budget years. But not all churches do. Some use a fiscal year—often July 1 to June 30. Regardless of when you do your budget, now is a good time to be thinking about the next budget for your ministry needs.

Question – How do you go about determining what your tech budget will be for the new year?

Answer – ASK the people doing the work what they need!

I’ve seen the amazing things that over-worked staff can do with outdated hardware, software that was written before they were born and being paid for minimal hours that don’t begin to cover the work that needs to be done. These efforts are admirable but as you consider year-end budgeting and giving requests, consider the following comments before deciding that the technology needs of the church can be put off for another year.

The most important people to consult with for what is needed in hardware, software, and time is the person doing the work. Almost always they know exactly what they need to do their job more efficiently. Many problems arise when the senior pastor or business administrator talks to a person on the church board who is an expert in unrelated technology or who has a technology job outside the church instead of the person doing the job in the church. This creates all kinds of problems in both morale and practical use.

Many times the kind of hardware and software needed to do effective communications in the church overall or for the youth ministry is often very different than what is needed to run an IT department at a college or experiments at a research lab.

Please ask the people doing the work what they want and need. Here are some areas you might want to consider asking about.

Hardware is an obvious one — but this can vary tremendously depending on the person in what ministry department. Here are suggestions:

Do the people working with youth and young adults have the phones they need and the plan that allows them to use them as much as they need to?

Smart phones are more than simply a piece of technology in ministry today. They are command central for many ministries and ministry connections. Your staff needs a smart phone that will enable them to do all they want and need to do. In addition, they are an important cultural tool. Just as missionaries need to dress, eat, and live like the people they are ministering to, so too, the staff who minister to youth or young adults need technology that won’t be out of place. This is age and area related and again why you need to ask the staff members using the equipment what they need to interact most effectively with the audience they serve.

Does your communication/creation staff have the hardware they need to do their jobs?

In hardware areas, this often means a computer with enough RAM to handle images, multi-media, and video. A new computer without enough RAM is useless for many graphics-intensive tasks. Some of the great deals in new computers today skimp on RAM. They are great for general office work, viewing the web and word-processing, but not for communication creation.
Your church communicator may need dual screens (if they like working with them, some do, some hate them) or tablet input. Certainly, all staff working at a computer for long hours need decent chairs and ergonomic keyboards and making certain your staff is cared for in this area is a pastoral responsibility.

Obviously, your communication staff needs software to create the church communications, but this is an area that has changed drastically in the last few years. No longer is software something you primarily buy in a box and load on to your computer, but some of the most useful software to create church communications today is online, in the cloud and your church communicator accesses it through the web.

Rethink your next church budget and include input from the volunteers and staff that work with your church tech. When you make their job easier, it will open up avenues for more creative ministry in all the areas of your church. And your people will be happier!

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